2017 Chapter Operations Manual Now Available
The 2017 Chapter Operations Manual
is available to chapter leaders in the Chapter Business Tools
section on the AI website. The manual is a comprehensive guide for Appraisal Institute chapter leaders and staff regarding chapter operations. It includes the following sections as well as a valuable calendar of important dates and deadlines for the year:
Handling Chapter Finances
Reporting Chapter Information
Tackling Marketing and Public Relations
Appraisal Institute Policies
The Chapter Operations Manual and the many resources for chapters contained within Chapter Business Tools are accessible by all chapter officers, the chapter executive director, education committee chair and candidate guidance committee chair.
Submit 2017 Annual Dues and Fees Online
Chapter and region 2017 dues/fees must be submitted electronically via the entry form in Chapter Business Tools. Instructions can be found here. Chapters and regions are strongly encouraged to enter their 2017 dues/fee amounts via the online entry form by Oct. 31; however, these amounts can be modified until end of day Nov. 28. Extensions or changes beyond this date are not possible due to the extremely short turnaround time needed by the printer to produce next year’s invoices.
AI Finance Requests Chapter Lobbying Expense Information
Each Appraisal Institute chapter and region is required to provide the amount expected to be spent per Designated Member and Affiliate on lobbying expenses in 2017 for inclusion on the annual dues/fees invoice.
The disclosure amount should be calculated by taking the total amount budgeted by the chapter or region on lobbying expenses in 2017 and dividing it by the total number of dues/fees paying members. The amount will be reported to Designated Members and Affiliates as a nondeductible business expense on the 2017 invoice.
As 501(c)(6) organizations, Appraisal Institute chapters and regions have a legal obligation to annually report to the Designated Members and Affiliates the portion of local dues and fees that is not tax deductible as a business expense because the money is used for lobbying expenses by the local chapter or region. Chapters must advise Designated Members and Affiliates at the time of dues/fees assessment or payment (i.e., via the invoice) as to what portion of their payment the chapter/region reasonably expects to expend on lobbying expenses during the period for which the dues/fees are being paid (i.e., the next year). Additionally, chapters and regions must report lobbying expenditures and dues non-deductibility to the IRS (via the Form 990, Schedule C) on an annual basis.
Chapters that spend $2,000 or less annually on in-house lobbying expenditures (i.e., staff salaries) are exempt from the member notification and IRS reporting requirements. However, amounts paid to engage outside lobbyists and amounts paid to other lobbying organizations (i.e., a government affairs coalition) do not qualify for this $2,000 exception and must be reported to Designated Members, Affiliates and the IRS.
For example, if in the coming year a chapter reasonably expects to pay $10,000 to a state government affairs coalition or to retain a professional lobbyist, and the chapter has 100 Designated Members, the chapter must report on the dues invoice that $100 of their dues is not tax deductible as a business expense. Additionally, when the chapter files its annual Form 990, the chapter must check “Yes” on Part IV, line 5 regarding membership dues, and complete Schedule C, Part III.
Failure to comply with these requirements may result in IRS penalties, including a 35 percent proxy tax on any deficiency balance.
State and Government Agency Registrations for Chapter Programs
When working with state or government agencies on registrations for chapter sponsored seminars/classes, you will likely be asked to provide a DUNS Number or Cage Code in order to receive payment via ACH Credit. If your chapter does not have its own number/code and you provide them with the Appraisal Institute DUNS number and/or Cage Code, please make sure to inform the National office. This number/code is linked to National’s bank account and the payment will be sent to our office.
In order to ensure that your chapter receives the payment for registrations, please send an email to Finance at email@example.com, and provide us with as much information as possible such as a copy of an invoice that was generated, class date, expected payment amount, etc. These payments typically do not include chapter names, therefore it is extraordinarily challenging to know which chapter should receive the funds. If you have any questions, please contact Sylvia Davila firstname.lastname@example.org or Yolanda Smith at email@example.com. Thank you.
Congratulations, Chapter Award Winners!
Congratulations to the five chapters that received 2016 Chapter Awards in one of three categories Sept. 22 at the Chapter Leadership Program in Chicago:
Chapter Newsletter Award
Large Chapter Category: Florida Gulf Coast Chapter
Medium Chapter Category: Alabama Chapter
Small Chapter Category: West Virginia Chapter
Hot Topic/Special Projects Award
Northern California Chapter
Government Relations Award
Chapter Co-op Advertising Program
The Chapter Co-op Advertising Program provides financial support to chapters to aid in their efforts to promote the Appraisal Institute to external audiences.
Chapters can be reimbursed 50 percent of their promotional costs, up to $750 per chapter per calendar year. All efforts must promote the value and image of the Appraisal Institute, the chapter and its Designated Members, Candidates for Designation, Practicing Affiliates and Affiliates to external audiences, such as allied professional groups and consumers.
A broad variety of promotional activities may qualify for reimbursement, including:
Placement of display ads
Publication of chapter rosters/directories that are distributed to external audiences
Publication of brochures intended for external audiences
Public service announcements on radio and/or television
Sponsorship of booths; programs; or functions at trade shows, seminars, and other events run by other organizations
Fees for speakers at joint meetings with other organizations
Cost of chapter website design and maintenance
To receive funding, chapters must submit proof of their promotional efforts, including copies of paid invoices and distribution lists (if applicable). Claims must be submitted to the national office in Chicago by the end of each calendar year by emailing firstname.lastname@example.org or by sending supporting documents to:
Attn: Scott Brody
200 W. Madison Street, Suite 1500
Chicago, IL 60606
AI Seeks Proposals for 2017 International Conference Educational Sessions
The Appraisal Institute is seeking proposals by October 28 for presentations for the joint AI-Appraisal Institute of Canada 2017 International Valuation Conference, June 8-11, in Ottawa, Ontario, Canada.
Participants of the 2016 Annual Conference identified high interest in the following topics:
New Technology and Resources
Appraisal Review Trends for Appraisers & Lenders
Review Expectations & Regulatory Impact
Learn more about submitting a presentation. Click here to watch video.